How to have emailed scans sent to a folder in documents on computer

Sharre Moon 0 Reputation points
2026-07-23T14:54:44.17+00:00

I'm scanning documents and they are emailed to me. How can I have them automatically sent to a folder under documents on my computer?

Windows for home | Other | Email and communications
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  1. Lychee-Ng 25,605 Reputation points Microsoft External Staff Moderator
    2026-07-29T10:59:33.8866667+00:00

    Hi Sharre Moon, 

    From your description, I can see that you're scanning documents to emails and would like them to end up in a folder on your computer. However, just to make sure we are on the same page, it'd be helpful if you can clarify: 

    • Are the scanned documents currently being emailed to you, and you want them automatically saved to a folder? 
    • Or do you want to stop emailing altogether and have the scanner save scans directly to a folder on your computer? 

    If the scanner can only send scans by email, Windows itself unfortunately does not have a built-in feature for auto saving. You may be able to use your email application (e.g. Outlook) or an automation tool, but the exact method would depend on your email service and application. 

    If it is the second case though, the situation might be easier. Many scanners and all-in-one printers actually support saving the scanned files directly to a folder of your choice instead of emailing. The exact steps also depend on the scanner/printer model. But in general, the process is often: 

    1. Open the software that came with your scanner/printer (if any) 
    2. Look for options such as Scan to Folder, Scan to PC, or Save to Computer. 
    3. Choose the folder where you want the files saved > save the settings and test a scan. 
    4. Some devices also let you choose the scan destination directly on them. 
    5. Look for options e.g. Email, Computer, Folder, or Network Folder. 
    6. Select Computer or Folder instead of Email > save the panel. 

    If you're not sure what to do, consider giving more details about your situation. It would be helpful if you can share the make and model of your scanner/printer, and which of the two scenarios above best matches what you're trying to do.

    If you think the answer is helpful to you, please click "Yes" below. If you have extra questions about this answer, feel free to click "Add Comment" and ask! 

    Note: Follow the steps in our documentation if you want to enable and receive the related email notifications for this thread. 

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